Businesses use offline transcription services for accurate conversions of voice recordings to text. This article is an overview of how offline transcription services work and its advantages.

Transcription services

Today, business events such as interviews, meetings, conferences, speeches, and lectures are recorded in audio or video formats. But such recordings should also be converted into text format. Industries such as healthcare, market research, finance, academics, retail, technology, real estate, etc have huge requirements for speech-to-text transcription. Transcription services provide accurate conversion of speech to written or electronic documents.

Hiring and training transcriptionists is not a cost-effective business solution. Companies prefer to outsource the transcription work to experienced third-party vendors and focus on their core business activities instead. The service providers offer two modes of transcription services – online and offline.

The difference between the methods lies in the manner of execution. Online transcription services carry out the entire process over the internet by accessing the client-server and entering the data directly according to the specified format. Offline transcription services do not enter the data into the client’s server. Instead, the vendor downloads the audio or video files and enters the text in a processor such as Microsoft Word in accordance with the entry specifications. The completed work is then sent back to the client.

Here we examine the offline transcription services in detail.

Why should you use an offline transcription service?

By outsourcing the transcription requirements companies can convert the recorded speech to flawless text files at reduced costs and lower infrastructural requirements. Accuracy is an important factor for any documentation and it would be difficult to establish high transcription standards in-house. Professional transcription service providers will have highly skilled manpower to ensure the accuracy of the conversions.

Offline transcription services save time since the tedious work is outsourced to experienced vendors. Converting speech to text is time-consuming and prone to errors. Companies can free their manpower resources and allocate them tasks related to core business processes.

The data entry process of the vendors would be error-free and match the quality standards of the industry. Thus, companies can be assured of high-quality documentation without bothering about the nuances.

Affordability is another benefit of using offline transcription services. It eliminates the need to invest in technological tools or manpower. Companies gain access to a well-trained and experienced team. Besides, it is possible to scale up or down the transcription budget according to the profit levels of the business.

What are the common offline transcription services and how does the process work?

Offline transcription covers a wide variety of services that include offline data entry, offline image data entry, confidential transcription, medical transcription, legal transcription, meetings and interview transcription, speech-to-text, and academic transcription.

Companies send across the recorded files to the service providers. The files of any format are accepted and the popular formats are MP3, MP4, MPEG4, WAV, WMA, DSS, CD, DVD, and cassettes. The pricing pattern varies among the vendors. However, the common pricing method is per word, per line, or minute.

Once the file is received the transcriptionists listen carefully to the recordings and coordinates with the client for an understanding of the business requirement. For best results, the transcriptionists should have a sharp ear and an excellent command of English.

The delivery schedule is developed according to the deadlines set by the clients. The transcriptionist does the initial work of converting the speech accurately to text. This converted document goes through a quality check process for spelling, grammar, and formatting accuracy. Experienced proofreaders and quality analysts form a part of this process.

The final document is emailed to the client in the prescribed format. Any edits required by the client is usually carried out free of cost.

SBL advantage

We are an established offline transcription service provider. SBL assures strict adherence to data security and confidentiality throughout the project. By outsourcing your data entry services to us, you can be assured of competitive prices, minimum turnaround time, and error-free documents.

Outsource your transcription services to SBL and enjoy the support of an experienced team of transcriptionists who have exposure to a wide range of domains and have expertise in handling complex and intricate speech files.